Personal Assistant

Personal Assistant

Personal Assistant Vacancy

We have a fantastic opportunity for a Personal Assistant to join our growing business, based in Huddersfield.

Your Role:
The prime role of a PA is to provide cost effective to a Senior Solicitor within the team and work of our Private Client department.

Your responsibilities will include:
• Act as a workflow supervisor for the Senior Solicitor.
• Ensure urgent work is promptly completed or delegated to the appropriate team member.
• Ensure the Fee Earner is organised and completing tasks in the correct priority order and works hard to make sure fee earner follows this process.
• Delegate all junior level tasks to administrative resource assists the team in providing the fee earner with effective and high-quality secretarial support, enabling them to focus on providing the best legal services to clients.
• Ensures all their work is undertaken in the correct priority order.
• Devise a plan to share complex tasks which are time bound are done.
• Proactively engage with and assist the solicitor regarding work requirements.
• Communicate with solicitor to keep them appraised of a tasks’ status.
• Engage in mutual delegation of tasks between team members and assist the solicitor to meet deadlines.
• Ensure clear and concise record-keeping relating to tasks undertaken and correct filing of tasks and supporting materials (e.g., email instructions/discussions).
• Follow team processes and procedures when undertaking tasks.
• Collaborate with team members on team processes, procedures, and solutions – ensuring more junior members of the team understand and adhere to these.

Person specification - key skills/qualifications required:
• Extensive relevant experience as a personal assistant
• IT literate with high level of proficiency in Microsoft Office suite (Excel, PowerPoint, Word, Outlook).
• Experiencing of organising/managing other individual’s diaries.
• Experience of proactively directing other individuals
• Excellent diary management.
• Exemplary document management and filing.
• Excellent telephone manner.
• Excellent organisation and prioritisation skills.
• Applies knowledge and judgement to solve problems and make decisions.
• Experience of delegating to junior team members

Our offer
• Competitive salary
• Work life balance
• Hybrid working available
• 25 days holiday plus statutory, plus extra days for long service.
• An extra day’s holiday for your birthday
• 2 x ½ days off for Life Admin Days
• Health Scheme
• 2 x Non -Contractual Bonuses per year
• Pension
• Summer and Christmas party get togethers.

Equal Opportunity
An equal opportunity employer, all qualified applicants will receive consideration for employment and will not be discriminated against based on race, colour, religion or belief, gender, sexual orientation, gender identity, ethnic or national origin, disability, age pregnancy or maternity, marital or civil partner status, or any other consideration prohibited by law.
Job Types: Full-time, Permanent
Salary: Depending on experience

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